Index

1. Updates
2. Pool Season
3. Property Management
4. By-Laws
5. Property As Rental
6. HOA Payment
7. Miscellaneous

1. Updates

Boat Parking for 2024 Season

Fairfield is offering residents limited parking for approved vessels from April 1st, 2024 through March 31st, 2025 for a fee. Currently there are 14 spots available. Please fill out the application and send to Patti Shaw, along with payment, and proof of registration and insurance by March 15th, 2024. Checks will not be cashed until your spot is confirmed. If there are more applications received than spots available, a lottery drawing will be held to assign spots for the 2024 season.

Dog Registration

A reminder from the Fairfield HOA that all Homeowners owning a dog are to register their pet with the HOA by completing the Fairfield Pet Registration form. The HOA has updated the requirements for registration which now includes a full photo of the pet. For more info, please read this memo.

Fairfield Parking Permits

In an effort to improve security and better control overnight parking within the community, all vehicles parked in Fairfield lots must display a Fairfield parking permit. For more info, please read this memo.

Please complete the registration form and send to: Fairfield Property Manager, 26738 Chatham Ln, Long Neck DE 19966 or electronically to plshaw1017@hotmail.com

Dryer Vent Cleaning

Dryer vent cleaning is the responsibility of each homeowner that serves to improve the efficiency of your machine, reduce drying time and most importantly, prevent a possible dryer vent fire.

Trash Totes and Parking Reminder

The HOA is seeing and receiving reports of illegal parking and trash totes not being stowed away upon being emptied. This memo will serve as a reminder to all Homeowners that the HOA will start issuing monetary violations for any illegal parking or trash totes not stowed away after being emptied.

Fairfield Trash Collection Important Notice

Since 2020, Republic has been provided trash collection service to Fairfield each Monday. Attachment is their trash collection and recycle schedule for 2024.

Landlords: Please be sure to notify your tenants of this change.

2. Pool Season

Closed for the season

Thanks to the pool chair and volunteers for another successful season.

3. Property Management

Fairfield Property Manager

As of October 1, 2016, Patti Shaw has been contracted as Fairfield Property Manager. Homeowner can contact Patti by email at propertymanager@fairfieldatlongneckcondo.com or by phone at (302)-947-2414 during business hours 9AM - 5PM, Monday to Friday; and after hour at (302)-542-8666. Please note unless it is emergency, call after business hours will subject to a $50.00 fee. For more info, please read this memo.

Maintenance of Common Area

As you are aware, the area that is in the rear of your unit is a common area and cannot be maintained properly if there are articles on the ground. Unless you have installed an approved ground patio pad (concrete or pavers) in the rear of your unit, all articles including outdoor furniture, toys, grills, etc., must be removed each evening. Violators will be fined $100 and if belongings are not removed within 24 hours of being notified, articles will be hauled away at owner’s expense and pool privileges will be revoked. For more information, please read this memo.

Parking Rules

Reminder of the Fairfield’s parking rules and regulations for vehicles and golf carts. Violators will be towed at owner’s expense without further warning. To retrieve vehicles, contact Coastal Towing at (302) 645-6300

Goft Cart Registration

All golf cart owners are required to register the vehicle with HOA Council and comply with the Fairfield Rules and Regulations. Please fill out this application.. For more info, please read this memo.

Boat Registration

BOAT/TRAILER Parking: HOA is working on a new process. More information coming soon.

Request for Repairs

"REQUEST FOR REPAIRS" - updated on February 9, 2024. Please use the revised forms listed below for Request for Repairs: in Microsoft Word or in PDF. Once finish, send the form to:

4. By-laws

Rules & Regulations

Please follow this link for Fairfield Rules & Regulations that is adopted and updated by the Fairfield Council on December 3, 2018. Homeowners are responsible to provide tenants with a copy of this document and to secure their signatures on the Renters Agreement Form revised on April 16, 2013

Delaware Uniform Common Interest Ownership Act (Chapter 81): Effective on September 30, 2009, a new Delaware law, Title 25 requires our community have a formal reserve study and maintain funds in order to secure mortgages. The law can be accessed here.

Architectural Alteration Request

All requests must be submitted to the FFHOA Architectural Committee (AC) for review and approval/denial. Under no circumstances will work or commitment of work be made by the Owner until a written approval from the FFHOA Council is received by the Owner. Any work that is commenced prior to receiving the Council’s approval will result in penalties and fines. For more information and procedure, please read this attachment.

Council has completed the Pre-Approved Component listing for our community which will hopefully make things easier for everyone regarding questions of replacement parts to our units. Please find the attachment - Component listing and Council’s memo.

Pet Ownership

Some pet owners are still negligent in adhering to the rules governing pet ownership within Fairfield. Violations reported include:

Insurance Information

Nationwide Insurance is Fairfield's Master Policy Carrier. There is a $25,000.00 deductible. Homeowners are encouraged to buy his/her own personal Condominium Unit Owner Policy that includes Loss Assessment Coverage. For more information and the agent POC, read this link.

FEMA's National Flood Insurance Program (NFIP) Summary of Coverage was prepared to help homeowner understand his/her flood insurance policy. It provides general information about deductibles, what is and is not covered by a flood insurance, and how items are valued at time of loss.

More information on NFIP at FEMA's website.

Proof of Flood Insurance

Lenders require proof of flood insurance annually. Please email the bank request form to certs@staplesagency.com. If you require further assistance, please contact Alyssa Passwaters at 410-546-3999.

Reserve Study Report

The report has been posted in the Fairfield secured forum. To access this post, homeowners are required to enter a password. All others, please contact the Fairfield's Property Manager for a copy of the report.

5. Property As Rental

Rental Rule Agreement

Homeowners are responsible to provide tenants with a copy of this document and to secure their signatures on the Renters Agreement Form revised on April 16, 2013.

For Shorterm Weekly Vacation Rental from one week to a month, homeowners provide renter with a copy of this Short Term Rental Agreement

Tenants with Pet

Tenants are prohibited to have pets. Homeowners will be fined if their tenants have pet, up to $500 after the third offense.

6. HOA Payment

Fairfield HOA Fee

The HOA will be increasing the monthly dues to $325, starting January 1, 2024.

Monthly Maintenance Fee

Send a check and the 2024 coupon payment to:

7. Miscellaneous

Neighborhood Watch

For information regarding neighborhood watch programs call Delaware State Police Troop 4 at 302-856-5850, ext. 324. Report any suspicious activity to 302- 855-2980. This number will reach the 911 center, but it will not be tying up the emergency line.

Delaware Government/Police Advisory

Collection of news/advisories from the State of Delaware Government and Police