1. Action Items

Alcohol Commissioner Letter

Tortella Tavern, Inc T/A Paradise Pub filed an application on October 14, 2019 to add 3,603.23 square feet to a patio located on 34814 Long Neck Road Unit 7, Millsboro, Delaware. Given the close proximity to Fairfield, the noise level owners are currently experiencing from indoor amplified music combined with a significant number of patrons congregating outdoors smoking and drinking, and the additional lighting required will negative impact the quality of life for Fairfield residents and our property values. Please download this letter and sign the petition and mail to Delaware Alcohol Beverage Control Commission or email your signed pdf file to Patti Shaw.

Fairfield Trash Collection Important Notice

Due to COVID-19, Republic Services modifies their service under the following guidelines:

  • We will accept cart contents only. Drivers will not be authorized to leave their vehicle to pick up waste outside of the cart.
  • For customers who do not have carted service, we will accept waste placed in bags only. Bags cannot exceed 50 pounds.
  • Yard waste and bulk waste programs will be suspended.
  • We may need to use alternative disposal methods if there are disruptions to recycling processing capabilities or if recycling contamination increases. It’s important to keep waste out of your recycling container.


  • For more information, please read this memo.

    Beginning January 6, 2020, Republic will provide trash collection service to Fairfield each Monday. Attachment is their recycle schedule.

    Landlords: Please be sure to notify your tenants of this change.


    2. Pool Season

    Summer 2019 Closed

    The 2019 Pool Season is closed. Thanks to Pool Committee for another successful and wonderful season.


    3. Property Management

    Fairfield Property Manager

    As of October 1, 2016, Patti Shaw has been contracted as Fairfield Property Manager. Homeowner can contact Patti by email at propertymanager@fairfieldatlongneckcondo.com or by phone at (302)-947-2414 during business hours 9AM - 5PM, Monday to Friday; and after hour at (302)-542-8666. Please note unless it is emergency, call after business hours will subject to a $50.00 fee. For more info, please read this memo.

    Maintenance of Common Area

    As you are aware, the area that is in the rear of your unit is a common area and cannot be maintained properly if there are articles on the ground. Unless you have installed an approved ground patio pad (concrete or pavers) in the rear of your unit, all articles including outdoor furniture, toys, grills, etc., must be removed each evening. Violators will be fined $100 and if belongings are not removed within 24 hours of being notified, articles will be hauled away at owner’s expense and pool privileges will be revoked. For more information, please read this memo.

    Condensation Pipe Modification

    During harsh winter months of 2013-2019, the condensation line which is hooked up to the unit’s Heating and AC, was freezing up due to ice forming in the pipe; as a result, the condensation water has no-place to go and backups until it trips off the emergency sensor; therefore, shut-off the furnace/heater.

    Several homeowners have converted the condensation pipe with addition piping located within the garage so that in the event that the condensate line freezes solid on the outside of the home the water will be diverted into a bucket or trashcan on the inside of the garage. This modification will prevent the condensate pipe from backing up with water and shutting down the heater unit. For more information please read this memo.

    Parking Rules

    Reminder of the Fairfield’s parking rules and regulations for vehicles and golf carts. Violators will be towed at owner’s expense without further warning. To retrieve vehicles, contact Coastal Towing at (302) 645-6300

    Boat Registration

    2020 BOAT/TRAILER PARKING: Seasonal parking for boat/trailers in designated lots is a privilege granted to Homeowners by PERMIT ONLY during the season beginning May 1 through September 30. To apply for the PERMIT, please fill out this form.

    Request for Repairs

    "REQUEST FOR REPAIRS" - updated on April 2019. Please use the revised forms listed below for Request for Repairs: in Microsoft Word or in PDF. Once finish, send the form to:

  • Fairfield POC: Mr. Martin Fusselman AND
  • Fairfield Property Manager


  • If you do not have email access, please contact the Fairfield's Property Manager - Ms. Patti Shaw at (302)-947-2414.


    4. By-laws

    Rules & Regulations

    Please follow this link for Fairfield Rules & Regulations that is adopted and updated by the Fairfield Council on December 3, 2018. Homeowners are responsible to provide tenants with a copy of this document and to secure their signatures on the Renters Agreement Form revised on April 16, 2013

    Delaware Uniform Common Interest Ownership Act (Chapter 81): Effective on September 30, 2009, a new Delaware law, Title 25 requires our community have a formal reserve study and maintain funds in order to secure mortgages. The law can be accessed here.

    Architectural Alteration Request

    All requests must be submitted to the FFHOA Architectural Committee (AC) for review and approval/denial. Under no circumstances will work or commitment of work be made by the Owner until a written approval from the FFHOA Council is received by the Owner. Any work that is commenced prior to receiving the Council’s approval will result in penalties and fines. For more information and procedure, please read this attachment.

    Council has completed the Pre-Approved Component listing for our community which will hopefully make things easier for everyone regarding questions of replacement parts to our units. Please find the attachment - Component listing and Council’s memo.

    Pet Ownership

    Some pet owners are still negligent in adhering to the rules governing pet ownership within Fairfield. Violations reported include:

  • pets off leash - posing a danger and risk to people and other pets
  • pets defecating in common area - preventing use of common area by residents
  • failure to pick up waste - posing a health and environmental hazard to all
  • tenants with pets - prohibited


  • Pet owners must adhere to the by-laws stated in the Declaration for Condominium Ownership, Fairfield at Long Neck, Pursuant to the Unit Property Act of the State of Delaware as recorded in Sussex County Delaware, Plot Book 83, Page 197, dated 12/30/2003 For more detail, please read this memo. Pet owners must register their pets with Council/ Property Management Company. The attachment is a copy of the Fairfield Pet Registration Form.

    Insurance Information

    Nationwide Insurance is Fairfield's Master Policy Carrier. There is a $5000.00 deductible. Homeowners are encouraged to buy his/her own personal Condominium Unit Owner Policy that includes Loss Assessment Coverage. For more information and the agent POC, read this link.

    FEMA's National Flood Insurance Program (NFIP) Summary of Coverage was prepared to help homeowner understand his/her flood insurance policy. It provides general information about deductibles, what is and is not covered by a flood insurance, and how items are valued at time of loss.

    More information on NFIP at FEMA's website.

    Reserve Study Report

    The report has been posted in the Fairfield secured forum. To access this post, home-owners are required to enter a password. All others, please contact the Fairfield's Property Manager for a copy of the report.


    5. Property As Rental

    Rental Rule Agreement

    Homeowners are responsible to provide tenants with a copy of this document and to secure their signatures on the Renters Agreement Form revised on April 16, 2013.

    Tenants with Pet

    Tenants are prohibited to have pets. Homeowners will be fined if their tenants have pet, up to $500 after the third offense.


    6. HOA Payment

    Fairfield HOA Fee

    Due to increases of annual cost in maintenance and operation, we are forced to increase our monthly HOA fee to $296, starting January 1, 2019. For more detail, please read this memo.

    Monthly Maintenance Fee

    Send a check and 2019 coupon payment to:

    BANK OF DELMARVA
    ATTN: Fairfield At Long Neck
    P.O. BOX 66
    DAGSBORO, DE 19939


    Also attached the 2020 coupon


    7. Miscellaneous

    Neighborhood Watch

    Cpl. George Camacho is the contact person for the Neighborhood Watch Programs, Community Crime Prevention Assessments, and Crime Prevention Presentations. You can reach Cpl. Camacho at George.Camacho@state.de.us or call Troop 4 at 302- 856-5850, Ext. 324. For more information, please read this memo.
    Report any suspicious activity to 302- 855-2980. This number will reach the 911 center, but it will not be tying up the emergency line.

    Delaware Government/Police Advisory

    Collection of news/advisories from the State of Delaware Government and Police